Table of Contents
You're researching order-to-cash software alternatives because Billtrust requires overnight batch syncs instead of real-time updates, doesn't connect with Stripe or modern billing systems, and still needs your team to handle customer responses and portal uploads. Most alternatives improve one or two of these issues but leave you operating the software yourself. The bigger question: do you want better tools or do you want the work done for you?
TLDR:
- Billtrust provides dashboards for your AR team to manage collections, not a service that does it for you
- Most alternatives still require your staff to handle customer replies, portal uploads, and follow-ups
- Invoice Butler acts as your outsourced AR team, handling every step from follow-ups to portal submissions
- Real-time API integrations with modern billing systems beat overnight batch updates for current data
- Invoice Butler handles collections execution with AI plus AR specialists, starting same-day after setup
What Is Billtrust and How Does It Work?
Billtrust is a B2B accounts receivable automation company that's been around since 2001, serving primarily Fortune 1000 companies with dedicated AR teams. The software handles order-to-cash workflows: invoice delivery, payment processing, collections management, and cash application.
The system works by connecting to your ERP and automating AR tasks your team would otherwise handle manually. Billtrust sends invoices, accepts online payments, applies cash to the right accounts, and provides dashboards for your AR staff to manage collections workflows. Think of it as giving your internal AR department a set of tools to run operations more smoothly.
One technical note: Billtrust uses SFTP file transfers for data integration instead of real-time APIs. This means data syncs in batches instead of instantly, which works fine for many large organisations with established processes.
Billtrust has earned recognition as a G2 category leader in AR automation and was named a leader in IDC's MarketScape for AR software in both enterprise and small-to-midmarket segments. The company is backed by EQT and focuses on high-volume, complex transaction environments where companies already have AR specialists on staff.
Why Consider Billtrust Alternatives?
Billtrust serves large enterprise AR teams with dedicated collections specialists. It provides dashboards and analytics to help these teams work through high-volume accounts receivable systematically.
Several factors drive companies to explore other options. Billtrust uses batch-based data synchronization, which means you're working with yesterday's information instead of seeing invoice and payment updates as they happen. This lag matters when you need current visibility into outstanding balances versus what customers have already settled.
The bigger consideration: Billtrust provides software for your AR team to operate, not a service that handles collections for you. You'll still need staff to send follow-ups, respond to customer questions, chase payments, and manage escalations. The system won't log into supplier portals for you, reply to "I'll pay next week" emails, or track down new contacts when existing ones stop responding. Recovering aging receivables requires actual execution, not just software tools.
Integration limitations create challenges for companies using newer billing systems. Billtrust doesn't connect directly with Stripe, Sequence, Tabs, Orb, or Metronome. Implementation requires IT involvement and longer deployment timelines compared to API-based alternatives.
Companies between $10M and $100M in revenue often find Billtrust was built for Fortune 1000 requirements. The pricing, complexity, and feature depth can exceed what mid-market teams actually need or want to manage.
Best Billtrust Alternatives in February 2026
Invoice Butler: Best Overall Alternative
Invoice Butler is an AI-powered accounts receivable service that handles the entire collections process for B2B companies. Unlike dashboard-only software, we act as an outsourced AR team that executes collections work including invoice follow-ups, customer communication, supplier portal uploads, and payment tracking.
We handle full collections execution including email responses, portal uploads, W9 requests, and customer communication. Real-time API integrations work with QuickBooks, NetSuite, Stripe, Orb, Metronome, Sequence, and Campfire. Our human-in-the-loop approach combines AI automation with AR specialists for edge cases, and setup takes under an hour with collections activity starting immediately.
Best for mid-market B2B companies ($10M-$100M revenue) with lean finance teams who need someone to handle collections work rather than operate another software tool.
Tesorio
Tesorio provides cash flow performance dashboards and workflow management tools for established collections teams. Their AI agent checks payment statuses and flags issues for review but doesn't execute collection actions like responding to customers or uploading to portals. Integration happens via SFTP with overnight batch updates vs. real-time synchronization. Good for companies with dedicated AR departments needing better visibility tools, but requires employed staff to perform actual collections work.
Upflow
Upflow offers automated email workflow builders for reminder sequences and internal task assignment to sales or customer success teams. When customers respond asking for W9s or have questions, your team handles these interactions. Cannot access third-party supplier portals like Coupa or Ariba. Support is email-only. Works for teams with capacity to handle responses and manual tasks themselves.
Growfin
Growfin focuses on cash flow prediction using AI to forecast payment arrival based on historical patterns. Reducing DSO requires more than forecasting alone. The system helps draft collection messages but users must send them. Doesn't integrate with newer ERPs like Campfire or Rillet. No portal automation capabilities. Growfin predicts when payments might arrive but doesn't execute the collection work to make it happen.
Gaviti
Gaviti provides AR automation dashboards designed for large organizations with substantial AR teams. Pushes users to adopt Gaviti's proprietary payment rails for optimal functionality. Doesn't integrate with Stripe, Orb, Metronome, Tabs, or Sequence. Requires customers to switch to Gaviti payment portals. Built for legacy ERP systems with large AR departments rather than newer tech stacks.
Monk
Monk is a newer contract-to-cash solution with fewer than 15 customers. Provides email workflows but leaves responsibility on users to respond to inquiries and collect cash. Doesn't handle portal uploads, phone calls, or escalation to decision-makers. High implementation effort required for broad scope.
Levers
Levers offers fully AI-driven collections requiring users to train and manage AI agents. No human oversight means potential errors in customer communications. Doesn't manage contact databases or find new contacts when existing ones stop responding. No integration with Salesforce or HubSpot for escalation.
Feature Comparison: Billtrust vs Top Alternatives
Here's how the key features stack up across these alternatives:
The dividing line comes down to execution. Most alternatives give your team software to manage collections themselves. Invoice Butler handles the work for you, acting more like an accounts receivable team member than a tool you need to learn and operate.
Why Invoice Butler Is the Best Billtrust Alternative
Billtrust works well for Fortune 1000 companies with established AR departments managing high-volume collections workflows. For most B2B companies, though, we're a better fit because we handle the collections work instead of giving you another tool to operate.
The differences show up quickly. You get real-time API sync displaying current receivables instead of overnight batch updates. We reply to customer emails, upload invoices to Coupa and Ariba portals, send W9 forms, and escalate to decision-makers when contacts go quiet. Billtrust's dashboards require your staff to complete these tasks manually.
Our approach pairs AI automation with AR specialists who review complex situations and edge cases. You get someone experienced in collections without hiring, training, or managing in-house staff. Customers have recovered hundreds of thousands in overdue payments and reduced DSO by more than 50 days after switching.
Setup takes under an hour through direct API connections with QuickBooks, NetSuite, Stripe, Orb, Metronome, and Sequence. Billtrust requires weeks of IT work and doesn't support newer billing systems. You'll have collections activity running the same day instead of waiting through implementation cycles.
If you need an AR team that gets paid when you get paid, we're the answer.
Final Thoughts on Order-to-Cash Software Alternatives
Most Billtrust alternatives give you better visibility into receivables but still require your team to do the actual collections work. You get dashboards showing who owes what, but someone on your staff sends the follow-ups, responds to questions, and tracks down payments. We handle that execution for you, acting like an AR team member who works your entire collections queue. If you'd rather have collections happen automatically than manage another tool, book a quick discovery call. Your outstanding invoices get collected while your finance team stays focused on more valuable work.
FAQ
When should you consider moving away from Billtrust?
If you need real-time data visibility instead of overnight batch updates, or if your team lacks the bandwidth to operate collections software themselves, it's worth exploring alternatives. Billtrust works best for Fortune 1000 companies with dedicated AR departments who need tools to manage workflows, not service providers who handle the work for them.
What should you look for in a Billtrust replacement?
Prioritise whether you need execution or just visibility: some alternatives provide dashboards for your team to work from, whilst others (like Invoice Butler) handle collections activities entirely. Check for real-time API integrations with your billing system, supplier portal automation capabilities, and whether the solution includes human oversight for complex situations.
How long does switching from Billtrust typically take?
Implementation timelines vary significantly by provider. API-based solutions like Invoice Butler can start collections work within an hour of connecting your accounting system, whilst dashboard-focused alternatives may require weeks of IT involvement and configuration work similar to Billtrust's original setup.
Can alternatives handle supplier portal uploads like Coupa and Ariba?
Most AR software doesn't manage portal uploads at all, they expect your team to log in and submit invoices manually. Invoice Butler handles portal submissions end-to-end, including uploading documents, completing forms, and chasing approval statuses, which saves considerable time if you work with enterprise customers who require portal-based invoicing.
Why do mid-market companies struggle with enterprise AR software?
Enterprise platforms like Billtrust were built for high-volume, complex environments with full AR departments managing the system daily. Companies between £10M-£100M revenue often find the pricing, feature depth, and operational overhead exceed what they actually need, especially when they'd prefer someone to handle collections rather than operate another tool themselves.
