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Most businesses lose track of invoices once they hit 60 or 90 days past due because chasing them down takes too much time. You're choosing between dedicating staff hours to collections or writing off money you've already earned. Old invoice recovery solutions vary wildly in what they actually handle, from basic email automation to full-service offerings that manage customer replies, supplier portals, and payment follow-through. Here's what actually works when you need to recover aging receivables without building an entire collections department.
TLDR:
- Aging receivables recovery tools range from basic email automation to full-service solutions
- Invoice Butler handles the entire collections process as your outsourced AR team
- Many solutions require your staff to manage portals and replies instead of doing the work
- Clients recover invoices they'd written off and cut DSO by 50+ days in their first month
- Invoice Butler manages supplier portals, finds decision-makers, and handles all customer responses
What Are Tools for Recovering Aging Receivables and Past Due Invoices
Aging receivables recovery tools help businesses collect on overdue invoices without drowning in manual follow-up work. When customers miss payment deadlines, your team either spends hours chasing them down or watches cash flow dry up.
These solutions range from software that automates reminder emails to full-service offerings that handle the entire collections process for you. Some send templated messages on a schedule. Others use AI accounts receivable automation to manage supplier portals, find the right contacts, and handle customer responses until payment arrives.
The goal: get paid faster while freeing your finance team from tedious back-and-forth.
How We Ranked Aging Receivables Recovery Solutions
We evaluated each solution based on what matters when recovering money from aging AR buckets.
First, we looked at whether each is a full-service offering or just software you run yourself. There's a real difference between tools that send automated emails and services that actually do the work for you.
Integration speed and compatibility mattered too. Can you connect QuickBooks, NetSuite, or Xero in minutes, or does it require weeks of IT work?
Supplier portal handling was another key factor. Many B2B invoices require submissions through Coupa, Ariba, or similar portals. Recent AR data shows portal complexity remains a major collections bottleneck, so we noted which solutions actually log in and manage these versus ignoring them.
We also assessed human expertise availability and pricing transparency, since hidden costs and long implementations defeat the purpose of getting cash faster.
Best Overall Aging Receivables Recovery Solution: Invoice Butler
We handle the entire collections process as your outsourced AR team, not just software you need to learn. Invoice Butler automates personalized follow-ups, manages supplier portals like Coupa and Ariba, and handles every customer response until payment arrives.
Our hybrid approach combines AI automation with AR specialists who review complex situations. We log into customer procurement systems to upload invoices and chase approvals, saving hours of portal work. When primary contacts go silent, we find and reach the actual decision-makers who can authorize payment.
Setup takes 30 minutes through one-click integrations with QuickBooks Online, Stripe, Bill.com, NetSuite, Xero, Sequence, and Campfire. Clients recover aging invoices they'd nearly written off and reduce DSO by 50+ days using DSO reduction software, often seeing ROI in the first month.
Billtrust
Billtrust serves large enterprises using file transfer protocols. Their dashboard lets internal AR teams manage collections workflows, though your staff handles the configuration.
They provide automated reminder emails (which your team sets up) and zero-fee ACH payment rails if customers adopt their portal. Integration uses SFTP file transfer, batching data overnight, not syncing in real time.
Good for large enterprises with revenue over $100M that have dedicated AR departments and can invest months in implementation.
Limitation: SFTP file transfer delays cash collection data by 24 hours. They don't integrate with billing systems like Stripe, Orb, Metronome, or Sequence.
Tesorio
Tesorio offers a cash flow performance dashboard for existing collections teams, optimized for legacy on-premise systems.
Their collections workspace with workflow assignments lets your AR team view and manage outstanding invoices from one screen. An AI agent checks payment and portal statuses, flagging issues for staff attention. Integration happens via SFTP for older ERP systems, batching data through file transfer.
Good for organizations with dedicated AR specialists who need a centralized dashboard to manage collections activities across legacy invoicing systems.
Limitation: Requires you to staff a collections team to use the workspace, as the AI agent only identifies issues instead of executing actions. Does not natively support billing systems like Orb, Metronome, or Tabs.
Upflow
Upflow provides workflow automation and dashboards that organize collections activities for your internal AR team. The software helps visualize what's overdue and automates some communication, but your staff still handles the actual collections work.
What They Offer
- Automated email sequences for payment reminders
- Internal ticket assignment to sales or customer success
- Invoice level tracking and reporting
Good for companies with internal resources to manage collections who need better organization and workflow automation for existing AR staff.
Limitation: Cannot access or upload invoices to third party supplier portals like Coupa, Ariba, or Tipalti. Requires your team to draft and send responses when customers reply.
Growfin.ai
Growfin.ai provides cash flow prediction and analysis dashboards that forecast payment dates using AI, but leaves the actual collections work to your team.
What They Offer
- AI-powered payment date predictions based on historical data and patterns
- Draft message suggestions that controllers can personalize before sending
- Cash flow analysis and reporting dashboards for board presentations
- Integration with select major ERPs
Good for finance teams that need forecasting and analytics but have staff available to handle collection outreach themselves.
Limitation: Does not perform collections actions (sending emails, making calls, uploading invoices to supplier portals). Users must manually send the AI-drafted messages.
Gaviti
Gaviti targets enterprises with large AR teams, requiring adoption of their proprietary payment rails.
They provide a collections dashboard for AR specialists, zero-fee ACH payment portal, AI assistant for status insights, and connections to legacy ERP systems.
Best for enterprises exceeding $200M in revenue with dedicated AR departments using older ERPs who can dedicate significant time to implementation.
Limitation: No integration with billing systems like Stripe, Orb, Metronome, Tabs, Sequence, or Maple. Customers must adopt their payment portal instead of using your existing payment infrastructure. Their AI assistant only reports status instead of executing tasks like handling replies or uploading documents.
Monk
Monk is an early-stage contract-to-cash solution with fewer than 15 customers, attempting to cover both contracting and collections in one offering. They provide contract management workflows, automated invoice and reminder email sequences, basic collections tracking, and integration with select accounting systems.
Good for companies that need both contract management and basic collections automation and are comfortable working with an early-stage vendor with limited proven results.
Limitation: Customer replies, W9 requests, and vendor portal management remain your responsibility. With fewer than 15 customers, the solution lacks proven workflows and track record.
Levers
Levers offers a fully autonomous AI agent for collections that you train and manage yourself, with no human oversight to verify communications before they reach customers.
The service includes AI-driven automated invoicing, follow-up sequences, a reply agent that learns from your training inputs, automated collections workflows, and basic contact data integration.
This works well for organizations comfortable trusting fully autonomous AI to handle customer communications without human review and willing to invest time training the agent. You'll be managing the AI yourself with no expert oversight to catch errors or handle nuanced situations.
Feature Comparison Table of Aging Receivables Recovery Solutions
Why Invoice Butler Is the Best Aging Receivables Recovery Solution
We take collections off your plate completely instead of giving you another tool to manage. Other solutions provide dashboards and workflows your team still needs to run. We handle customer replies, log into supplier portals, and find decision-makers when contacts go silent.
With 55% of B2B invoiced sales overdue, finance teams need collections software designed for small teams that can't afford more software to babysit. You need a service that does the work. Our hybrid approach pairs AI automation with AR specialists who review complex situations, delivering the judgment of an experienced collections team without the salary, training, or turnover.
Clients cut DSO by 50+ days in their first month. Setup takes 30 minutes through integrations with QuickBooks, NetSuite, Stripe, and other systems you already use.
Final Thoughts on Choosing AR Recovery Tools
AR recovery tools work best when they remove work from your plate instead of adding it. You shouldn't need to staff a collections team or train another system just to get paid on time. We handle the entire collections process as your outsourced AR team, freeing you to focus on what actually grows revenue.
FAQ
Which aging receivables recovery solution works best for small teams without dedicated AR staff?
If you're running collections yourself or with minimal staff, look for a service that does the work for you instead of giving you another tool to manage. Solutions like Invoice Butler handle customer replies, portal uploads, and follow-ups, while dashboard-focused options require your team to execute the collections work themselves.
How do I choose between a collections software platform and a full-service solution?
Consider how much time your team can dedicate to collections: software platforms provide dashboards and automation but require your staff to manage workflows, review messages, and handle responses, while full-service options take the entire process off your plate by acting as your outsourced AR team.
Can these tools actually recover invoices that have been overdue for months?
Yes, many businesses recover aging invoices through persistent professional follow-ups combined with finding alternate decision-makers when primary contacts go silent. Some solutions have helped clients collect on receivables they'd nearly written off by systematically working through contact hierarchies and payment processes.
What's the difference between solutions that handle supplier portals versus ones that don't?
Portal-capable services log into systems like Coupa and Ariba to upload invoices, chase approvals, and track status on your behalf, while non-portal solutions leave this work to your team. If your customers use procurement portals, this capability can save hours of manual work per invoice.
How quickly can I start recovering overdue payments with these solutions?
Implementation time ranges from 30 minutes for services with one-click integrations (QuickBooks, Stripe, NetSuite) to several months for enterprise platforms using SFTP file transfer. Faster setup means you start collecting on aging receivables sooner, often seeing results within the first billing cycle.
